Notary Services for Parents, Students & Schools
Whether you’re enrolling a child in a new school, sending a student abroad, or verifying graduation for a new job, the education world is full of forms that must be notarized.
AZ Roving Notary makes that part simple.
We provide Remote Online Notarization (RON) and Mobile In-person Notarization for families and schools who need fast, accurate, and compliant notarizations—without disrupting class time or family schedules.
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Parents & guardians
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School and district administrators
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College and university offices
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International students and host families
How Our Education Notary Services Work
Remote Online Notary (RON):
- Sign from home, the office, hotel, campus or anywhere in the world using a computer or smart phone and the AZ Roving Notary secure platform. Ideal for parents with tight schedules, out-of-state signers, and international-related documents that need quick turnaround.
Mobile Notary Service:
- We travel to homes, schools, district offices, libraries, or coffee shops in our Arizona service area (or the service areas of our notaries located in other states). Perfect for those who are unfamiliar with technology.
We’ll review your document for the correct notarial certificate, confirm your ID requirements, and recommend the best option—RON or mobile—to meet your deadline and any school, agency or governmental rules.
We come to you (mobile) or meet you online (RON) so your education paperwork doesn’t delay enrollment, graduation, financial aid, or employment.
Why Schools & Families Choose AZ Roving Notary
Some of the reasons to choose AZ Roving Notary:
1. Education-focused experience working with parents, district offices, private schools, and universities
2. Flexible scheduling for working parents, school hours, evenings, and weekends when available
3. Secure, compliant Remote Online Notarization with identity verification and full audit trails
4. Professional mobile service to homes, campuses, and administrative offices in our Arizona service area
We understand how stressful deadlines can be—enrollment dates, scholarship windows, departure dates for study abroad, or start dates for a new job. Our goal is to make the notary step the easiest part of the process.
Enrollment, Residency & School Placement
Schools must know where a student lives and who is responsible for them. Many districts use notarized forms to prevent fraud and keep records clean.
- Proof of Residency/Address Affidavits
- Shared Housing Affidavit/“Doubling Up” Declarations (school enrollment)
- Affidavits of Homelessness or Unaccompanied Youth Status
- Home School Affidavits/Declarations
- Affidavits of Birth (when a traditional birth certificate is unavailable)
- Special Programs Enrollment Forms (magnet, charter, open enrollment, specialty academies)
- Name Discrepancy or Name Change Affidavits (when a student’s name appears differently across documents)
- And more school forms, documents and affidavits
Good to know: Many of these can be notarized remotely. If your district accepts RON, we can meet online so you don’t have to miss work or pull a student out of class.
Custody, Guardianship & Daily Care
Modern families don’t always fit in a single family unit. When a student lives with someone other than a parent—or when custody is changing—schools often need notarized paperwork to clarify who can make decisions.
We assist with the notarization of educational institution forms:
- Custodial/Guardianship Affidavits
- Enrollment Affidavits After Custody Changes or Divorce
- Authorization for Pick-Up/Transportation (who can pick up the child from school or activities)
- Special Education/Services Consent Forms (when districts or outside agencies request notarized consent)
If you’re unsure which adult needs to sign, we’ll point you back to the school, document orginator or your attorney to help answer your questions. (Disclaimer: Notaries are not attorneys and therefore cannot give you legal advice)
Health, Safety, Trips & Activities
From sports physicals to overseas band trips, many activities require notarized consent so schools can protect students and themselves.
Common documents we notarize:
- Consent for Medical Treatment During School Hours or Activities
- Field Trip & Travel Consent Forms (including out-of-state and international travel)
- Student Athlete Eligibility Forms (for high school and college sports programs)
- Technology/Device Responsibility Agreements (when students take laptops, tablets, or hotspots home)
RON is especially helpful for last-minute trip forms and emergency medical consents when one parent is traveling or living out of state.
Online: Home School, Career Education Programs, College Diplomas & Certificates
Not all learning happens in a traditional classroom. Families and students are turning to online schools, home schooling, technical institutes, and certificate or diploma programs—and many of these programs still require notarized forms to prove identity, residency, or completion.
We help parents, adult learners, and program administrators handle notarizations for online and non-traditional education, including:
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Online K–12 & Virtual Academy Enrollment Forms
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Home School Program Notices/Affidavits (intent to homeschool, annual updates, or withdrawal from a district)
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Dual Enrollment & Concurrent Enrollment Consent Forms (high school + college credit)
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Tech/Trade/Career School Enrollment Agreements
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Certificate & Diploma Program Affidavits (statements of completion, hours logged, or practicum verification)
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Distance Learning/Remote Exam Proctor Forms (when a program requires notarized proctor or identity verification)
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Online Program Code of Conduct, Liability, or Safety Acknowledgment Forms
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Employment or Licensing Forms Tied to Online Programs (when a school or licensing board needs notarized confirmation of training)
Good to know: Many online and career-education forms are a perfect fit for Remote Online Notarization. You can meet with us from home, campus, or your workplace—no need to visit a physical office or disrupt your schedule. Always confirm with your school or program that they accept remote online notarizations before you book your session.
Added Benefits: AZ Roving Notary can provide the affidavit as well as the apostille, authentication and legalization expediting if your document, certificate, form or diploma will be used overseas. We can also provide certified translation and sworn (government) translation services for those countries that require translations.
Financial Aid, Scholarships & Work for Minors
Money for school often comes with strict documentation requirements. When those forms require a notary, timing matters.
We handle:
- Scholarship and Grant Affidavits (residency, income, or special circumstances)
- Financial Aid / Dependency Status Affidavits. (for students who may qualify as independent or have unusual family situations)
- International Student Financial Aid Form – Statement of Educational Purpose (for students studying in the U.S. or abroad whose aid office requests notarization)
- Work Permit / Employment Forms for Minors (when teenagers start working while still in school)
These are ideal for Remote Online Notarization—especially when the student and parents are in different locations or in a foreign country.
Records, Transcripts, Graduation & Testing
Graduation doesn’t always end the paperwork. Employers, licensing boards, and foreign schools may require verified, notarized proof of your education.
We provide notarization for:
- Notarized Copies of Transcripts
- Notarized Copies of Diplomas
- Verification of Prior Education or Attendance(letters from schools confirming dates of attendance or graduation)
- Adult Education/GED Program Affidavits
- Diploma & Transcript Notarization for International Use (including documents that will later receive an apostille for use overseas)
Need help expediting an apostille for international use of your educational document? AZ Roving Notary offers complete apostille expediting services at the state, federal and embassy/consulate level. AZ Roving Notary can provide you with Certified or Sworn (governmental) translations for your transcripts and diplomas or certificates.
International Students, Study Abroad & Exchange Programs
Cross-border education usually means extra paperwork. Many programs and visa processes require notarized consents and identity verifications.
We frequently notarize:
Foreign Exchange Student Documents, including:
- Host family agreements
- International parental consent forms
- Enrollment or program forms requiring notarization
Travel Consent or Authorization Forms for Study Abroad
Re-verification of Identity or Education for visa or immigration-related filings when a school or agency requests notarization
With RON, parents in one country and students in another can both sign and notarize from where they are—no embassy trips required. Disclaimer: Check with your institution to see if they will accept a remote onlne notarization.
Interested in finding out more how AZ Roving Notary can help you
with your school forms & other education related documents?
Disclaimer: This page provides general information about common notarizations in the education setting. It is not legal advice. Specific requirements can vary by state, school district, college, agency or government. Always follow the instructions provided by your school, financial aid office, employer, or attorney. Images on this webpage were created with Dall-E-3 from Open AI based on the text content.