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Ultimate Seller Package Playbook

Jan 11, 2026 | By: Suzanne Feinberg, AZ Roving Notary

From Deed to Final Sign-Off:
What Sellers, Title/Escrow and Attorneys Should Expect 

A real estate sale can feel straightforward—until you reach the closing table. That’s where the seller package signing comes in and can be confusing or frustrating to the seller.

A real estate seller package is the set of closing documents a property owner signs to legally transfer ownership, confirm key facts, and authorize payoff and disbursements. It often includes the deed, seller affidavit, settlement statement/closing disclosure, and other state- and transaction-specific forms. Whether the seller is local, out of state, traveling, or handling a time-sensitive closing, the seller package is the point where a transaction becomes final.

AZ Roving Notary specializes in seller-side real estate closings and help title agencies, escrow teams, attorneys, and individuals execute seller packages with precision, consistency, and secure documentation—either Remote Online Notarization (RON) or mobile/in-person notarization, depending on what the receiving party requires.

What Is a Seller Package Signing?

A seller package is the set of documents prepared for the property owner (the seller) as part of a real estate closing. It typically includes:

  • Documents that transfer ownership
  • Documents that disclose facts about the seller and the property
  • Documents that authorize payoff, fees, and disbursements
  • Documents required for tax reporting or compliance
  • Documents needed for recording with the county

Seller packages are most commonly produced by:

  • Title companies (title officers, escrow officers/agents)
  • Real estate law firms or individual attorneys
  • Occasionally, an individual with prepared documents (often in private transactions)

At AZ Roving Notary, we work from the package you provide and follow MISMO-aligned best practices for consistency and execution quality across real-estate seller transactions.

Real Estate Attorneys and Law Firms use AZ Roving Notary for Execution of Seller Side Documents
Title and Escrow Teams use AZ Roving Notary to Execute Seller Side Packages in a Real Estate Closing.

Who Uses Seller Packages (and Why They Matter)?

Seller packages are used by professionals who have one priority: close the transaction cleanly, on time, and without rework.

Title and escrow teams

Seller packages are part of a controlled closing workflow. Accuracy matters because one missing acknowledgment, incorrect name variation, or incomplete form can delay funding or recording.

Real estate attorneys and law firms

Attorneys often require more control over document integrity, signer identity, and signing outcomes—especially when documents are part of broader legal planning (trusts, estates, divorce-related sales, business entities).

Individual sellers

Private sales, family transfers, and investor transactions sometimes involve seller packages created outside a title office. In these cases, the seller often needs clear guidance on logistics and what will happen during the signing—without being overwhelmed.

What’s Typically Inside a Seller Package?

Every seller package is different by state, county, title underwriter, and transaction type—but most packages include a consistent core.

1) Deed (the ownership transfer document)

This is the document that transfers the property from seller to buyer. It is commonly the most critical document in the package because it must be completed correctly to record.

2) Seller/Owner Affidavit

Often an affidavit signed by the seller to confirm information such as identity, marital status, occupancy, liens, judgments, or other title-related matters.

3) Settlement Statement or Closing Disclosure

This is the financial summary showing how funds are distributed at closing (commissions, fees, payoff amounts, credits, prorations). Sellers frequently want time to review this carefully.

4) Tax-related forms and reporting documents

Depending on the transaction, the package may include tax reporting documentation and seller certifications. A common example in real estate is the context around 1099-S reporting (even when the form itself may be handled by settlement).

5) FIRPTA / Non-Foreign Seller Affidavit (when applicable)

If the transaction requires it, sellers may sign a certification related to foreign status under FIRPTA rules. (Requirements vary; the receiving party typically dictates what must be signed.)

6) Payoff and disbursement authorizations

These may include payoff statements, seller disbursement authorizations, or wire-related confirmations.

7) State- and County-specific addenda

Local requirements often drive additional documents—especially for recording, marital status, or property-related disclosures.

Why do Seller Packages Vary From Closing to Closing?

Sellers are often surprised by how “custom” a seller package feels. That’s normal.

Seller packages vary due to:

  • State law and county recording rules
  • Title underwriter requirements
  • Property type (primary residence, investment, commercial, vacant land)
  • How the seller holds title (individual, trust, LLC, estate)
  • Special transaction conditions (power of attorney, divorce, probate, relocation)

This is exactly why professional coordination matters. A seller package signing is not the place for improvisation.

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What You Should Expect From the Notary on a Seller Side Closing Session?

A seller package signing should feel controlled, professional, and predictable. Regardless of whether the signing is remote or in person, you should expect the notary to deliver:

Professional credentialing and real-estate familiarity

For real estate signings, many hiring parties prefer NNA Notary Signing Agents (NSA) because the certification demonstrates familiarity with mortgage/real-estate package workflow, borrower/seller signing dynamics, and the discipline required for closing-quality execution.

Clear communication and confirmation

A professional notary confirms key logistics up front—without creating stress for the signing party. This includes ensuring the package is executable as provided and that signer logistics align with the receiving party’s requirements.

Strong document handling standards

Seller packages include sensitive personal and financial information. The notary should demonstrate disciplined handling, controlled custody, and professional return procedures consistent with industry expectations.

Consistency with industry standards

At AZ Roving Notary, we follow MISMO-aligned best practices and focus on repeatable execution—because seller packages are too important for “close enough.”

Options that match the transaction’s requirements

A seller package may require:

  • Remote Online Notarization (RON) (when allowed and accepted)
  • In-person mobile notarization (when required by the receiving party or when the seller prefers it)

A professional notary agency should be able to support both models without changing the quality standard.

Seller Side Real Estate Closings are Streamlined with Remote Online Notarization

How does Remote Online Notarization Help Seller Package Execution?

RON is not just “a video call.” When it is allowed and accepted for the transaction, it can materially reduce friction and stress for seller signings.

RON can help by:

  • Solving distance problems: out-of-state sellers, travel, relocation, snowbirds, international time zones (where permitted)
  • Speeding up scheduling: fewer delays coordinating a physical location
  • Reducing closing risk: fewer missed appointments and fewer last-minute logistics failures
  • Strengthening documentation: digital audit trails, secure ID verification and tamper-evident records on supported platforms

At AZ Roving Notary, we use multiple RON platforms based on client or closing requirements, including Secured Signing, Pactima, and NotaryCam.

Why do Title Agents, Escrow Officers, and Attorneys Choose AZ Roving Notary for Seller Closings?

AZ Roving Notary specializes seller-side execution.

Seller-side focus only

We handle seller packages—not buyer loan packages—so our workflow, communication style, and quality controls are tailored specifically to seller-side closings.

RON and mobile options

We support both:

  • Remote Online Notarization (RON) for speed and flexibility (when accepted)
  • In-person mobile notarization at the signer’s preferred location

Credentialed, professional execution

We understand what title and legal teams need: reliable execution, predictable process, and clean outcomes. Our engagements align with parties who prefer credentialed Signing Agent–credentialed notaries for real estate seller package work.

Clear pricing and concierge coordination

Our starting seller package price is $150.00, and we quote based on the package type, signer logistics, and delivery requirements—so you can set expectations clearly with your client.

REQUEST A QUOTE

What does a “Smooth” Seller Signing Session Feel Like?

If the process is working correctly, the seller experiences:

  • A clear appointment confirmation
  • A professional session (remote or in-person) with minimal confusion
  • A controlled signing pace that prevents missed items
  • A clean outcome that supports funding and recording timelines

And the hiring party (title/escrow/attorney) experiences:

  • Fewer follow-ups
  • Fewer document defects
  • A predictable signing result
  • Professional return handling and communication

That’s the standard we deliver on every seller package.

Schedule a Seller Package Signing with AZ Roving Notary

If you are a title officer, escrow officer/agent, attorney, or seller and you need a seller package executed with minimal friction, less stress and maximum professionalism.  AZ Roving Notary is ready to support your closing.

Here is what you gain when you partner with AZRN:

  • Seller-side specialization (we focus where your risk is: execution quality)
  • Remote online notarization or mobile notarization based on your requirements
  • MISMO-aligned workflow discipline and document handling standards
  • Credentialed professionalism suitable for high-stakes transactions

To request scheduling and a formal quote, contact AZ Roving Notary today with:

  • The seller package (or confirmation that it will be delivered by your team)
  • The signer count and location/time zone
  • Whether the receiving party requires RON or in-person notarization
  • Your deadline for completion and return

When a seller package must be executed correctly the first time, choose the notary agency built for seller-side closings. Choose AZ Roving Notary.

SCHEDULE A SELLER SIDE SIGNING NOW

Disclaimer:  The information provided in this blog post is intended for educational purposes only and should not be considered legal advice. For guidance related to your real estate closing, please consult with your title company, attorney, mortgage company, or other qualified real estate professionals.

Disclaimer:  This blog post was developed using content prompts generated by Suzanne Feinberg, in collaboration with ChatGPT. Visual elements were also crafted based on these prompts using Google's NanoBanana and subsequently refined by our copywriting team before being published on our website.

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