How To Make Sure You Get The Right Format For Your Translation (Without Any Surprises)Here is a simple, client-friendly guide you can follow to ensure everything goes smoothly. 1. Ask the receiving agency what format they requireWhen contacting the school, government office, consulate, or organization, ask: - Do you accept digital PDF translations?
- Do you require an original printed certified translation?
- Will I need a physical copy later in the process, even if the initial submission is digital?
Many organizations list this information on their website. 2. Share those requirements with AZ ROVING NOTARY during the quote process.Once you know what is required, tell us before we quote the translation services.
This affects: - How the certification is prepared
- Whether seals and signatures are added
- Whether sworn or notarized elements are included
- The timeline and delivery process
The more information you provide, the smoother the entire process will be. 3. Decide whether you want digital, physical, or bothMost clients choose: - PDF only, if the agency accepts digital files
- Printed original only, if required
- Both, if they want one for records and one for official use
You can always request both versions at the time of ordering. 4. If shipping is required, choose your preferred delivery methodShipping options typically include: - Express courier (fastest, most secure)
- A prepaid label provided by the client
Confirming this early prevents delays at the end of the process. 5. Provide the complete shipping address earlyThis ensures there is: No missing apartment numbers
No incorrect country codes
No incomplete ZIP codes
No delays caused by address corrections
All of the correct Customs information Always double-check that the address is correct. 6. Use AZ Roving Notary for your professional, certified and sworn Translations. | 